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Last Updated On Feb 12 2017 7:28PM
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CASES WHERE A PASSPORT BOOKLET IS TO BE ISSUED
 
-      Full Validity of a Passport for an applicant below 15 years is : 5 years
-      Full Validity of a Passport for an applicant above 15 years is : 10 years
-      Sworn Affidavits or Passport application form or any other declaration made by the minor applicants will have to be countersigned by his/her parent or legal guardian
-      An applicant applying for a passport booklet under TATKAAL Scheme will have to pay SR.565/- in addition to the other applicable fees.  Passport applied under TATKAAL Scheme are normally given the SAME DAY.
 
PLEASE NOTE: Passport issuance cases where PISON or PAC check reveals the existing passport as IMPOUNDED/REVOKED, applicant falling under Prior Approval Category (PAC), PVR Adverse, PVR Incomplete require thorough scrutiny and processing of these cases need great deal of efforts on the part of dealing hand as he has to do protracted correspondence with the PIAs to obtain clearance for such cases.  
 
  • Expiry of validity of existing passport
  EAP-1 (Form No.1)
  3 Photographs
  Passport Copy
  Iqama Copy
  If Iqama is not valid then an undertaking from Sponsor is required, stating that the sponsor undertakes to renew his employee’s Iqama once passport is ready (in that case a 2 YEAR SVP will only be issued).
  Contact Landline and/or Mobile Number of the applicant should be taken invariably
 
  • When all pages in the existing valid passport are exhausted/used up or only few Blank pages are left.
  EAP-1 (Form No.1)
  3 Photographs
  Passport Copy
  Iqama Copy
  If Iqama is not valid then an undertaking from Sponsor is required, stating that the sponsor undertakes to renew his employee’s Iqama once passport is ready (in that case a 2 YEAR SVP will only be issued).
  Contact Landline and/or Mobile Number of the applicant should be taken invariably
 
  • When there is Change in the Appearance of the Passport holder
  EAP-1 (Form No.1)
  3 Photographs
  Passport Copy
  Iqama Copy
  If Iqama is not valid then an undertaking from Sponsor is required, stating that the sponsor undertakes to renew his employee’s Iqama once passport is ready (in that case a 2 YEAR SVP will only be issued).
  Contact Landline and/or Mobile Number of the applicant should be taken invariably
 
  • In case of a New Born Child (BRSP Cases), when both parents are India, legal resident of the Kingdom and are present to submit the application:
  EAP-1 (Form No.1)
  Form No.22  (Registration of Birth Form) – to be signed by both parents
  3 Photographs of the child
  Passport Copy of Mother (should have name of child’s father written in her passport, if not, the she should also have to apply for a new passport booklet and get her spouse name added in her passport)
  Passport copy of the father
  Iqama Copy both the parents (both should have valid Iqamas)
  If Iqama is not valid then an undertaking from Sponsor is required, stating that the sponsor undertakes to renew his employee’s Iqama once passport is ready (in that case a 2 YEAR SVP will only be issued).
  Original Passport of the mother (BR entries will be made in it)
  Contact Landline and/or Mobile Number of the parent(s) should be taken invariably
 
  • When a minor child’s name is included in Mother’s Passport and that name is to be deleted from the parent’s Passport
  EAP-1 (Form No.1)
  Copy of the birth Certificate of the child issued by the competent authorities in India or by the Indian Missions/Posts abroad
  3 Photographs of the child
  Passport Copy of Mother (should have name of child’s father written in her passport, if not, the she should also have to apply for a new passport booklet and get her spouse name added in her passport)
  Passport copy of the father
  Iqama Copy both the parents (both should have valid Iqamas)
  If Iqama is not valid then an undertaking from Sponsor is required, stating that the sponsor undertakes to renew his employee’s Iqama once passport is ready (in that case a 2 YEAR SVP will only be issued).
  Original Passport of the mother (BR entries will be made in it)
  Contact Landline and/or Mobile Number of the parent(s) should be taken invariably
 
  • When the passport holder applied for change of address
  EAP-1 (Form No.1)
  Copy of the address proof (should be Govt. Issued ones and the original needs to be seen)
  3 Photographs
  Passport Copy
  Iqama Copy
  If Iqama is not valid then an undertaking from Sponsor is required, stating that the sponsor undertakes to renew his employee’s Iqama once passport is ready (in that case a 2 YEAR SVP will only be issued).
  Contact Landline and/or Mobile Number of the applicant should be taken invariably
 
  • Late renewal cases (where expiry date of the passport more than one year but less than three years)
  EAP-1 (Form No.1)
  Form No.10 (Sworn Affidavit for Late Submission of the passport application)
  3 Photographs
  Passport Copy
  Iqama Copy
  If Iqama is not valid then an undertaking from Sponsor is required, stating that the sponsor undertakes to renew his employee’s Iqama once passport is ready (in that case a 2 YEAR SVP will only be issued).
  Contact Landline and/or Mobile Number of the applicant should be taken invariably
 
  • When the passport holder applied for addition of spouse name
  EAP-1 (Form No.1)
  Copy of the marriage certificate (the original needs to be seen)
  3 Photographs
  Passport Copy
  Iqama Copy
  If Iqama is not valid then an undertaking from Sponsor is required, stating that the sponsor undertakes to renew his employee’s Iqama once passport is ready (in that case a 2 YEAR SVP will only be issued).
  Contact Landline and/or Mobile Number of the applicant should be taken invariably
 
 
IN FOLLOWING CASES, WHERE A SWORN AFFIDAVIT IS REQUIRED THE APPLICANT FIRST NEEDS TO GET AN AFFIDAVIT IN PRESENCE OF CONSULAR OFFICER AND THEN APPLY FOR PASSPORT SEPARATELY- A CONSULAR OFFICER WILL VISIT JEDDAH CENTER EVERYDAY IN THE MORNING AND OTHER URBAN CENTERS ON PERIODIC BASIS.
 
o   When the existing passport is damaged
  EAP-1 (Form No.1)
  Form No.12
  Form No.13 (3 sets)
  6 Photographs
  Passport Copy
  Iqama Copy
  If Iqama is not valid then an undertaking from Sponsor is required, stating that the sponsor undertakes to renew his employee’s Iqama once passport is ready (in that case a 2 YEAR SVP will only be issued).
  Contact Landline and/or Mobile Number of the applicant should be taken invariably
 
o   When the passport holder applies for partly change his/her name, without change in religion
·         Change of name could be following types :
o   Change of first name and keeping the Surname intact
-          EAP-1 (Form No.1)
-          Form No.5 (Deed Poll)
-          Form No.7 (Sworn Affidavit for Change of Name)
-          3 Photographs
-          Passport Copy
-          Iqama Copy
-          If Iqama is not valid then an undertaking from Sponsor is required, stating that the sponsor undertakes to renew his employee’s Iqama once passport is ready (in that case a 2 YEAR SVP will only be issued).
-          Notice in local newspaper regarding change of name on account of conversion – With English translation if not published in English
-          Notice in a prominent daily in area of residence in India – with English translation if not published in English
-          Contact Landline and/or Mobile Number of the applicant should be taken invariably
 
o   Change of Surname and keeping the first name intact
-          EAP-1 (Form No.1)
-          Form No.5 (Deed Poll)
-          Form No.7 (Sworn Affidavit for Change of Name)
-          3 Photographs
-          Passport Copy
-          Iqama Copy
-          If Iqama is not valid then an undertaking from Sponsor is required, stating that the sponsor undertakes to renew his employee’s Iqama once passport is ready (in that case a 2 YEAR SVP will only be issued).
-          Contact Landline and/or Mobile Number of the applicant should be taken invariably
 
o   Addition of Surname to the First Name
-          EAP-1 (Form No.1)
-          Form No.5 (Deed Poll)
-          Form No.7 (Sworn Affidavit for Change of Name)
-          3 Photographs
-          Passport Copy
-          Iqama Copy
-          If Iqama is not valid then an undertaking from Sponsor is required, stating that the sponsor undertakes to renew his employee’s Iqama once passport is ready (in that case a 2 YEAR SVP will only be issued).
-          Contact Landline and/or Mobile Number of the applicant should be taken invariably
 
o   Change of Surname by ladies after getting married
-          EAP-1 (Form No.1)
-          Form No.6
-          3 Photographs
-          Passport Copy
-          Iqama Copy
-          If Iqama is not valid then an undertaking from Sponsor is required, stating that the sponsor undertakes to renew his employee’s Iqama once passport is ready (in that case a 2 YEAR SVP will only be issued).
-          Contact Landline and/or Mobile Number of the applicant should be taken invariably
 
o   Application for a Passport booklet, where a Sworn Affidavit is to be obtained for any reason:
  EAP-1 (Form No.1)
  Sworn Affidavit to the effect ( as per requirement of the case)
  3 Photographs
  Passport Copy
  Iqama Copy
  If Iqama is not valid then an undertaking from Sponsor is required, stating that the sponsor undertakes to renew his employee’s Iqama once passport is ready (in that case a 2 YEAR SVP will only be issued).
  Contact Landline and/or Mobile Number of the applicant should be taken invariably
 
 
THE FOLLOWING CASES WILL BE DEALT IN PRESENCE OF CONSULAR OFFICER ONLY – A CONSULAR OFFICER WILL VISIT JEDDAH CENTER EVERYDAY IN THE MORNING AND OTHER URBAN CENTERS ON PERIODIC BASIS. IN SOME CASES, THE APPLICANT MAY BE INSTRUCTED TO GET INTERVIEWED WITH SENIOR OFFICIALS IN THE CONSULATE.
 
Passport booklet under TATKAAL Scheme (SR.565/- to be charged in addition to the other applicable fees):
  EAP-1 (Form No.1)
  3 Photographs
  Passport Copy
  Iqama Copy
  If Iqama is not valid then an undertaking from Sponsor is required, stating that the sponsor undertakes to renew his employee’s Iqama once passport is ready (in that case a 2 YEAR SVP will only be issued).
  Contact Landline and/or Mobile Number of the applicant should be taken invariably
 
o   Re-issue of Passport Booklet cases Where Passport expired before three years
  EAP-1 (Form No.1)
  Form No.10 (Late Renewal Form) – giving reason for not submitting the passport for renewal
  3 Photographs
  Passport Copy
  Iqama Copy
  If Iqama is not valid then an undertaking from Sponsor is required, stating that the sponsor undertakes to renew his employee’s Iqama once passport is ready (in that case a 2 YEAR SVP will only be issued).
  Contact Landline and/or Mobile Number of the applicant should be taken invariably
                                                       
o   When the existing passport is Lost
  EAP-1 (Form No.1)
  Form No.12
  Form No.13 (3 sets)
  6 Photographs
  Passport Copy
  Iqama Copy
  If Iqama is not valid then an undertaking from Sponsor is required, stating that the sponsor undertakes to renew his employee’s Iqama once passport is ready (in that case a 2 YEAR SVP will only be issued).
  Letter from the Sponsor (With English Translation if it is in Arabic)
  Report of Loss to Police or Jawazzat (Dte. Of Passports) – with English translation
  Extract from Jawazzat Computer reg Applicant’s passport details – with English translation
  Notice in local newspaper regarding loss of passport – With English translation if not published in English
  Contact Landline and/or Mobile Number of the applicant should be taken invariably
 
o   When the passport holder changes his/her name after embracing other religion (conversion of Religion cases)
  EAP-1 (Form No.1)
  Form No.5 (Deed Poll)
  Form No.7 (Sworn Affidavit for Change of Name)
  3 Photographs
  Copy of Conversion Certificate with English Translation (original to be seen)
  Passport Copy
  Iqama Copy
  If Iqama is not valid then an undertaking from Sponsor is required, stating that the sponsor undertakes to renew his employee’s Iqama once passport is ready (in that case a 2 YEAR SVP will only be issued).
  Notice in local newspaper regarding change of name on account of conversion – With English translation if not published in English
  Notice in a prominent daily in area of residence in India – with English translation if not published in English
  Contact Landline and/or Mobile Number of the applicant should be taken invariably
 
o   Changing First Name and the Surname altogether
  EAP-1 (Form No.1)
  Form No.5 (Deed Poll)
  Form No.7 (Sworn Affidavit for Change of Name)
  3 Photographs
  Passport Copy
  Iqama Copy
  If Iqama is not valid then an undertaking from Sponsor is required, stating that the sponsor undertakes to renew his employee’s Iqama once passport is ready (in that case a 2 YEAR SVP will only be issued).
  Notice in local newspaper regarding change of name on account of conversion – With English translation if not published in English
  Notice in a prominent daily in area of residence in India – with English translation if not published in English
  Contact Landline and/or Mobile Number of the applicant should be taken invariably
 
o        When the passport holder applies for correction of date of birth and place of birth
  EAP-1 (Form No.1)
  Form No.9 (Sworn Affidavit giving reasons for reflection of wrong date of birth in the present passport and the why does he wants to change/correct the date of birth now.  He/She should provide sufficient proof for proving the correct date of birth)
  Copy of duly attested birth Certificate (original is to be seen) – Original Birth Certificate should be attested by the G.A.D. or Home Deptt. of the concerned State
  Copy of duly attested Secondary School Certificate (original is to be seen) – Original Secondary School Certificate should be attested by the competent authorities in India (authorized to attest the educational documents for overseas submission purpose)
  If the applicant is an illiterate or non-matriculate an Sworn Affidavit to this effect needs to be obtained from the applicant in stead of the Secondary School Certificate.
  3 Photographs
  Passport Copy
  Iqama Copy
  If Iqama is not valid then an undertaking from Sponsor is required, stating that the sponsor undertakes to renew his employee’s Iqama once passport is ready (in that case a 2 YEAR SVP will only be issued).
  Contact Landline and/or Mobile Number of the applicant should be taken invariably
 
o   Birth Registration of a new born child as Indian citizen and issuance of a separate Indian Passport to him/her  where one of the parent is a foreign national (within one year of the birth of the child)
  EAP-1 (Form No.1)
  Form No.22  (Registration of Birth Form)
  Form No.24 (Affidavit by the Indian parent)
  3 Photographs of the child
  Passport Copy of Indian parent (should have name of child’s father/mother written in his/her passport, if not, the he/she should also apply for a new passport booklet and get his/her spouse name added in the passport)
  Passport copy of the foreign parent
  Iqama Copy of both the parents
  If Iqama is not valid then an undertaking from Sponsor is required, stating that the sponsor undertakes to renew his employee’s Iqama once passport is ready (in that case a 2 YEAR SVP will only be issued).
  Copy of Marriage Certificate of parents (Original to be seen)
  Copy of Registration of Marriage of the Parents with the Registrar of Marriages in India or with the Marriage Officer at any of the Indian Missions or Posts abroad (If not registered so far, the marriage needs to be registered first and then only the BRSP service will be provided).
  Original Passport of the Indian Parent (BR entries will be made in it)
  Contact Landline and/or Mobile Number of the Parent(s) should be taken invariably
 
o   Birth Registration of a new born child as Indian citizen and issuance of a separate Indian Passport to him/her  where one of the parent is a foreign national (after one year of the birth of the child) – the case needs to be referred to MHA/MEA
  EAP-1 (Form No.1)
  Form No.22  (Registration of Birth Form)
  Form No.24 (Affidavit by the Indian parent)
  Applicable form for nationality case for new born child 3 Photographs of the child
  Passport Copy of Indian parent (should have name of child’s father/mother written in his/her passport, if not, the he/she should also apply for a new passport booklet and get his/her spouse name added in the passport)
  Passport copy of the foreign parent
  Iqama Copy of both the parents
  If Iqama is not valid then an undertaking from Sponsor is required, stating that the sponsor undertakes to renew his employee’s Iqama once passport is ready (in that case a 2 YEAR SVP will only be issued).
  Copy of Marriage Certificate of parents (Original to be seen)
  Copy of Registration of Marriage of the Parents with the Registrar of Marriages in India or with the Marriage Officer at any of the Indian Missions or Posts abroad (If not registered so far, the marriage needs to be registered first and then only the BRSP service will be provided).
  Original Passport of the Indian Parent (BR entries will be made in it)
  Contact Landline and/or Mobile Number of the parent(s) should be taken invariably
 
o   Birth Registration of a new born child as Indian citizen and issuance of a separate Indian Passport to him/her  where both the parents are Indian nationals, however, one of the parents is not available and his consent on the form is not obtained (mostly such cases belong to the ladies working here as nurses and their husbands are either in some other country or in India – working and residing there) :
  EAP-1 (Form No.1)
  Form No.22  (Registration of Birth Form)
  Form No.23 (Affidavit by the available parent)
  3 Photographs of the child
  Passport Copy of available parent (should have name of child’s father/mother written in his/her passport, if not, the he/she should also apply for a new passport booklet and get his/her spouse name added in the passport)
  Passport copy of the parent whose consent has not been taken
  Iqama Copy the available parent
  If Iqama is not valid then an undertaking from Sponsor is required, stating that the sponsor undertakes to renew his employee’s Iqama once passport is ready (in that case a 2 YEAR SVP will only be issued).
  Original Passport of the available Parent (BR entries will be made in it)
  Contact Landline and/or Mobile Number of the parent(s) should be taken invariably
 
o   Application for a Passport booklet, where the applicant holds double or multiple passport with different particulars:
  EAP-1 (Form No.1) – with correct particulars
  3 sets of PP Forms – with correct particulars
  3 Sets of forms in respect of double/multiple passport cases
  9 Photographs
  Passport Copy of all passports held by the applicant
  All original passport booklets held by the applicant
  Iqama Copy
  If Iqama is not valid then an undertaking from Sponsor is required, stating that the sponsor undertakes to renew his employee’s Iqama once passport is ready (in that case a 2 YEAR SVP will only be issued).
  An explanation from the applicant giving circumstances under which he obtained these passports
  Copy of supporting documents providing correct personal particulars of the applicant (originals need to be seen)
  Contact Landline and/or Mobile Number of the applicant should be taken invariably
THE APPLICANT NEEDS TO BE THOROUGHLY INTERVIEWED; CASE NEEDS TO BE REFERRED TO THE CONCERNED PIAs FOR VERIFYING THE PERSONLA PARTICUALRS AND PHOTOGRAPHS OF THE APPLICANT AND A PASSPORT NEEDS TO BE ISSUED AFTER RECEIVING CLEAR PVR AND CLEARANCE FROM THE CONCERNED PIAs.  MINISTRY ALSO NEEDS TO BE INFORMED.